Bookkeeper & Payroll Manager (Multi-Entity Operations) |

Bookkeeper & Payroll Manager (Multi-Entity Operations)

Location: Bracey, VA

Salary Range: $80,000 – 90,000 annually

Job Summary

The Bookkeeper & Payroll Manager (Multi-Entity Operations) is responsible for full-cycle bookkeeping, payroll processing, and tax compliance across multiple business entities including facilities operations, real estate, self-storage, and restaurant concepts. This role ensures accurate financial records, timely reporting, and regulatory compliance while managing daily transactions, reconciliations, and entity-specific financial requirements across both QuickBooks Desktop and QuickBooks Online platforms.

This position is ideal for a highly organized, detail-oriented accounting professional who thrives in a multi-entity, hands-on environment and enjoys supporting growing, diverse operations.

Key Responsibilities

Entity Accounting & Bookkeeping

• Manage full-cycle bookkeeping for multiple entities using QuickBooks Desktop and QuickBooks Online
• Record, review, and reconcile daily financial transactions across all businesses
• Perform monthly bank and credit card reconciliations
• Maintain clean, accurate, and audit-ready financial records
• Prepare monthly and periodic financial statements and management reports

Payroll & Tax Compliance

• Process multi-entity payroll accurately and on schedule
• Prepare and file payroll tax returns and related compliance filings
• Prepare and submit sales tax returns for applicable entities
• Ensure compliance with federal, state, and local tax requirements
• Manage annual permits, licenses, and compliance filings

Accounts Receivable & Payable

• Oversee accounts receivable and accounts payable for all entities
• Ensure timely invoicing, collections, vendor payments, and expense tracking
• Maintain proper documentation and approval workflows

Restaurant & Inventory Accounting

• Import and reconcile daily restaurant sales receipts
• Track and manage food, beverage, and operational inventory
• Support cost control and inventory reporting initiatives

Facilities, Real Estate & Storage Operations

• Prepare monthly facility inventory and operational reports
• Manage AR/AP and reconciliations for real estate and storage entities
• Support entity-specific reporting and compliance requirements

Year-End & Accountant Support

• Support month-end and year-end close processes
• Prepare and provide documentation to external accountants, CPAs, and tax professionals
• Assist with audits, reviews, and financial inquiries as needed

General Duties

• Maintain accurate, organized, and confidential financial records
• Identify opportunities for process improvements and efficiencies
• Serve as a trusted financial partner to ownership and leadership
• Handle sensitive financial information with professionalism and discretion

Qualifications

• Minimum of 5 years of experience in full-cycle bookkeeping and payroll
• Experience managing multiple entities simultaneously
• Strong proficiency in QuickBooks Desktop and QuickBooks Online
• Solid understanding of payroll taxes, sales tax, and regulatory compliance
• Experience in restaurant, facilities, real estate, or multi-unit operations preferred
• Highly organized, detail-oriented, and self-directed
• Ability to manage competing priorities and deadlines

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